Event registration
Event Registration That Actually Works
No more patching together spreadsheets and form tools. SmartEvent takes registrations, payments and tickets in one place, so the list you check people in against on the day is the same one people signed up on.
Where basic form tools fall over
Most organisers start with a free form builder because it's quick. Then a client wants to register 15 people from the same company. A sponsor needs an invite-only pass the public can't see. Finance wants GST invoices. That's when the simple tool stops being simple.
Teams end up exporting to Excel, sorting registrations by hand and sending confirmations one at a time. And if someone mistypes their email, they never get their pass and turn up annoyed at the desk on the day.
We kept seeing this at Indian events, so Interactive Pixels built iFlow, the engine behind SmartEvent, to handle these cases without needing an IT team.
How SmartEvent handles it
You get a registration page with your logo, colours and banner, so attendees stay on your brand from the first click to the ticket.
The form only asks what it needs to. If someone picks the VIP pass, it can ask about dietary needs or hotel preferences. If they pick a student ticket, it can ask for a college ID. Shorter forms mean fewer people give up halfway.
Payment goes through Razorpay (UPI, cards or net banking), and every attendee gets a unique QR ticket by email as soon as they've paid.
Group bookings for corporate teams
If a company is sending 20 people to your summit, their HR manager shouldn't have to fill in 20 forms.
With group registration they enter the company details once, pay once, then add the names and emails of the team. Each person gets their own QR pass, and you still see every attendee individually on your list.
Want the bigger picture? Read our guide: Event Registration Software: A Simple Way To Deliver Better Event Experiences. And once attendees start scanning in, see how real-time analytics is replacing traditional event reporting.
Common Questions About Registration
What organisers usually ask before they set up their first event with us.
Do I need a developer to set up my registration page?
No. The form builder works by adding and arranging fields, much like building a Google Form. Most organisers set up their own page. If you'd rather not, our team in New Delhi will build it with you on a call.
What happens if an attendee loses their QR code email?
It happens at every event. Door staff can search by name or phone number in the check-in app and check the person in by hand. You can also resend the confirmation email from your dashboard.
Can I open registrations in different phases, like Early Access and General?
Yes. Set a closing date and time on the Early Access tier and General opens on its own once it closes. Nobody has to stay up till midnight to switch it over.
Is attendee data shared with third parties?
No. Your attendee data belongs to you. SmartEvent is a paid product, so we earn from licences, not from selling guest lists. If your legal or IT team has questions about how data is stored, we're happy to walk them through it.
Can I limit the number of registrations for a specific VIP tier?
Yes. If the VIP dinner seats 50, set a limit of 50 on that ticket type. Once it's full the tier shows as “Full”, and you can switch on a waitlist to collect names of people who missed out.